Spring Issue 2023 🧑🏻💻🤔🔌🔗
Guest Post by PowerPoint Expert Skipper Kendrick, Survey Opportunity, Electrical Safety Crossword Activity Packet, and Useful Links
P5 = A Great Presentation
by Guest Contributor Skipper Kendrick
There is a potential for many presentations to be made during a typical career in any field. Over the years, here is a formula that has produced consistent results.
P5 = a great presentation
Following this formula of the “P’s” can help create dynamic, memorable presentations.
The 5 “P’s” are Prepare, Pinpoint, Personalize, Picturize and Prescribe. Let’s explore these on the journey to improving our next presentation.
Prepare – the first and an essential component of the formula. It involves reading, research, looking at what is going on within the organization or world as a start. Listen to the drumbeat surrounding the topic. Develop a few notes or outline to act as a guide. Organize the message to assure continuity. Finally, practice, practice, practice. (Hint – PowerPoint has a new rehearsal tool that really helps)
Pinpoint – don’t try to include too much material. The main thing is to keep the main thing the main thing. Preparation should set your target and objective. Then shoot with a rifle and not with a shotgun. Focus the message to the target. Smaller, targeted messages will result in greater retention and opportunities for action.
Personalize – try to make the message personal, both to you and your audience. Bring it close to both homes -work and family. Help the audience feel your message. Answer the question posed by your audience, “What’s In It For Me?”
Picturize – in some cases a picture is truly worth a thousand words. Selection of appropriate pictures and visuals can confirm the message and ensure your audience gets the main thing. Use pictures that will convey and reinforce the message rather than just provide a background or make it pretty. By the way, work the power of the “P’s”. Well chosen, personal pictures around a specific point elevate your presentation.
Prescribe – how many times have we been in presentations that when completed, we wonder, what’s next, what was the purpose, was this just another presentation for presentations’ sake? A well-planned presentation creates a purpose, a call for action, an assignment of duty, an expectation. Work on the first P can lead to an expectation and ending declaring who should do what, how well and by when. Demonstrable, visible actions afterward indicate a well thought out prepared presentation.
There is no one formula or solution for each individual or presentation but here’s hoping that utilization of this formula will enhance your presentations and presentation style.
Will you share your opinion by answering a one question survey?
Reply to this email, comment below or click the link to answer:
What do you think is the greatest challenge when delivering safety training?
I’ll share the results in the next newsletter. Plus, I’ll randomly select 5 email addresses from the responses to send the latest eBook from SafetyFUNdamentals titled “Five Essential Communication Skills for Safety Trainers.” Thank you for your help!
Training Topics to Consider in May
⚡️Electrical Safety (It's the Electrical Safety Foundation's National Electrical Safety Month)
😷 Respiratory Protection (It's the American Lung Association's Clean Air Month)
🥽 Eye Safety (It's the National Eye Institute's Healthy Vision Month)
🧘🏽♀️ Stress Reduction (It's Mental Health America's Mental Health Month)
🦻🏼 Hearing Protection (It's the American Academy of Audiology's Better Hearing Month)
🥵 Heat Stress (It's the NHTSA's National Heatstroke Prevention Day (the 1st))
🪜 Fall Protection (It's OSHA & NSC's National Safety Stand-Down to Prevent Workplace Falls (1st-5th))
There are a few free resources related to these topics on the SafetyFUNdamentals website including Heat Stress Bingo and a Heat Stress Infographic.
Links You May Have Missed
Polotno - a free graphics creator. Many readers know how much I love Canva so I still recommend Canva for most image creation but this is an easy free alternative you might want to check out. Like Canva, it also provides an easy way to create QR codes.
How to activate your brain’s ability to learn (from Popular Science)
Check out Block Posters for printing out any document or image on multiple pages. (This is what I used for the Electrical Safety Crossword Puzzle Poster included in the packet provided with this newsletter).
New in the SafetyFUNdamentals Bookstore
Sun Tzu said “If words of command are not clear and distinct, if orders are not thoroughly understood, then the general is to blame.” As far back as Sun Tzu’s time, 5th century BCE, the responsibility of the sender is greater than the receiver in effectively communicating with others.
A critical part of successful safety training is being able to communicate in a way that influences others. Five Essential Communication Skills for Safety Trainers goes above and beyond the basics that you might have learned in school or in workplace training classes and will help you do just that. This 86-page pdf covers Virtual Non-Verbal Communication, the Language of Influence, Persuasive Writing, Multi-Level Speaking, and Visual Communication, plus offers practice opportunities. You can buy this new eBook now for only $9. (By the way - VIP subscribers received this eBook for free, plus an all-new interactive PowerPoint quiz game called Vengeance, in the most recent issue. If you become a VIP subscriber, you will get this, and more, for free:))
“Make Your Safety Training Stick: Improve Retention and Get Better Results” was published in June 2022. You can purchase a copy on ASSP’s website, Amazon, or in the SafetyFUNdamentals bookstore. Additionally, a copy will be provided FOR FREE to everyone who attends the 1-Day AIHCe Course and the 2-Day ASSP Pre-Conference Class described below.
I am presenting at the following events in the near future. Hope to see you there!
A 1-day PDC at AIHCe in Phoenix on May 20th titled “Improve Training Retention and Get Better Results”
A 2-day pre-conference class at ASSP’s Safety 2023 in San Antonio on June 3rd and 4th. For registration details visit ASSP’s website.
A 1-hour session at the NECA Safety Professionals Conference on May 24th in Nashville
A 1-hour session at ASSP’s Safety 2023 in San Antonio on Tuesday June 6th.
Electrical Safety Crossword Puzzle Activity Packet
It's the Electrical Safety Foundation's National Electrical Safety Month so I’ve created an electrical safety crossword puzzle, along with several variations including a crazy crossword, a poster-size crossword, and a Spanish version.
Crosswords can be a great way to evaluate trainees’ knowledge of class content and is one alternative to traditional evaluations such as testing. In a refresher class, a crossword puzzle on the class topic can be an effective way to assess prior knowledge at the beginning of the class.
If you are unfamiliar with Crazy Crosswords, they are simply crosswords in reverse. Instead of asking trainees to complete a puzzle, trainees are given the completed puzzle and asked to write the clues. This is much harder than it sounds and trainees must really know the content in order to complete it.
Crossword Puzzle Posters are a way to encourage large group and casual participation in the learning activity. The puzzle is printed out on multiple pages and pieced together in large format on a wall or bulletin board and then others are encouraged to fill in any answers they know.
Finally, the electrical safety crossword puzzle has been translated into Spanish and is also included in the packet. Please note, my translation skills are not perfect so if anything needs changing, please don’t hesitate to let me know and I will update the puzzle accordingly. If you need the puzzle in a language other than English or Spanish, please let me know that too and I’ll be happy to give it a try.
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The P5 is very clever and useful tool, and shows a well-thought-out vision for successful safety training. (DH)
Thanks for the comments Maralee! Skipper is a rock star and I'm sure he'll appreciate your positive words.